Property Management Services

Our aim is to offer a stress-free property management service to our landlords and we are proud to offer a full letting and management services to our clients with no hidden charges. We’re happy to…

Carry out a free, no-obligation property appraisal during which we will advise on current rental value and will recommend the standard of presentation required to attract a suitable, quality tenant.

We will advise you of current legislation which both landlords and their properties have to conform to.

We are sure you will have many questions to ensure that your property is in safe hands and we are happy to discuss any queries you may have.

Market Your Property: Property Management Services

to potential tenants by advertising on our website, and many other property portals, a full color window display in our branch, contacting suitable tenants on our existing database and erecting a ‘To Let’ board or poster at the property to attract local interest, if required.

This is backed up by our full accompanied viewing service.

Fully Vet Potential Tenants: Property Management Services

beginning verbally at the viewing stage followed by asking the tenant to complete a Tenancy Application Form and provide proof of address and photographic identification, the information supplied is verified with a credit check and obtaining references from employer/previous landlord and/or a character reference.

Credit checks will also be carried out on guarantors if applicable.

Take A Full Inventory Of The Property

condition and furnishings prior to commencement of the tenancy. The tenant will sign and accept the inventory as a full and true inventory of the property and this document will be used to assess dilapidation on the date of vacation.

Prepare The Tenancy Agreement:

(together with Repairing Standards Letter and relevant notices in accordance with Housing Acts, if applicable) in accordance with current Legislation, to protect your legal interests.

We will sign all documents on your behalf as Agent of the Landlord. The tenancy will normally be an Assured Short hold tenancy as this entitles the Landlord to possession of the property at the end of the fixed term.

Collect a security DEPOSIT: Property Management Services

in excess of 1 month’s rental which will be held in a separate Client deposit account to act as a dilapidation bond and security, therefore, is not returned until the inventory has been fully checked, any damages assessed and proof of payment for final service accounts has been received (or a forwarding address for the final bill has been provided).

Note: Deposit can never be utilized to pay rent, therefore tenant be advised.

Remit rent monthly accompanied by a monthly statement of account.

Rent is due on the 1st of every month by standing order. We use a computerized property management software system to monitor, control and remit rent to our landlords’ bank accounts with a monthly statement detailing income and expenditure by email or post.

Carry out a mid-tenancy property inspections

to ensure that the tenants are fulfilling their obligations as set out in the lease agreement and that the condition of the property is being maintained.

We will contact you upon completing the inspection should any matters require your attention.

Take care of all maintenance issues on your behalf.

We will deal with all matters of general and emergency maintenance using either our trade contractors or your own preferred contractors.

This will be carried out in accordance to your pre-let instructions in relation to pre-authorized repair limits, your preferred contractors and any warranty and service contracts in place for appliances in the property.

We also offer a 24 hour property maintenance service in cases of emergency so that any matters requiring urgent attention in your property may be dealt with as soon as possible e.g. electricity faults.

Liaise with landlord and tenant with regards to negotiate lease renewal.

We will contact the tenant 1 month prior to the termination date to confirm whether they would like to request a new lease or to confirm that they are vacating the property.

Should they request a renewal we would check the tenant’s history of rental payments and condition inspection reports to ensure that they were suitable tenants to recommend for a new lease.

We would review the rental at this time and liaise with landlord and tenant to negotiate the terms of the new agreement in relation to rent and length of tenancy.

Renewals can be for any length of time; however we would recommend a maximum of 12 months for control purposes.

Organize re-advertising of property. Property Management Services

Should the tenant confirm that they are vacating the property and you are happy for us to re-let the property we will advertise the property and commence viewings 1 month before the tenancy is due to end.

As a condition of the lease agreement, the tenant must allow access to the property for viewings in the final month, this allows us to maximize the chance of securing a tenant and minimizing vacant periods between lets.

Carry out a final condition inspection: Property Management Services

at the end of the tenancy to assess dilapidation, in line with the original signed inventory. Out with general wear & tear, your tenant is responsible for relevant dilapidation where applicable. We will advise the local council and utilities of the tenant’s vacation date.